DoD Government Travel Charge Card Regulations

Scope

The DoD Government Travel Charge Card Regulations operationalize the GTCC Program at the DoD level per authority delegated under DoDI 5154.31, Volume 4. The regulations apply to all DoD personnel (military and civilian) and govern Individually Billed Accounts (IBAs), Centrally Billed Accounts (CBAs), eligibility, mandatory use, exemptions, training, application, program management, APC duties, reimbursement, delinquency, reporting, and compliance analytics.

Audience

Every cardholder. Agency Program Coordinators (APCs) at HL3 and HL4. Component Program Managers (CPMs). CBA Managers and CBA Specialists. Authorizing Officials inside DTS. Commanders and supervisors at every level. The Defense Travel Management Office (DTMO) maintains the regulations.

Section structure

• Section 0401. Policy and Purpose. Overview, Applicability, Compliance.
• Section 0402. Responsibilities. GSA, OUSD, DTMO, DoD Component Heads, CBA Managers, Travel Cardholders.
• Section 0403. General Travel Card Information. IBAs, CBAs, Electronic Access System (EAS), ATM Use, Merchant Category Codes, Rebates.
• Section 0404. Travel Card Eligibility. DoD Personnel, Foreign National, NAFI, Recruiting, Contractors, Volunteers.
• Section 0405. Use of the Travel Card. Requirement for Use, Failure to Use, TTRA Statement, LICWO, PCS.
• Section 0406. Exemptions. GSA, DoD, Expenses, Additional, Payment Methods.
• Section 0407. Non-Mandatory Use. Card Use, Local Travel.
• Section 0408. Travel Card Training. APC, IBA Cardholder, CPM.
• Section 0409. Applying for a Travel Card. IBA Applications, Issuance, CBA Applications.
• Section 0410. Program Management Control. Credit Score Checks, Non-Qualifying Applicants, Performance Metrics, Program Review, Personal Use / Misuse / Abuse / Fraud, Expenses Incident to Travel, Split Disbursement.
• Section 0411. APC Duties. General, APC Travel Card Guides, Records Retention, Hierarchy Structure, Transferring Cardholders, Closure on Separation, Inactive Accounts, Monitoring Delinquencies.
• Section 0412. Traveler Reimbursement. Timely Reimbursement, Cardholder Responsibilities, Fees.
• Section 0413. Delinquency Management. Pre-suspension (45), Suspension (61), 91-Day, 121-Day, Charge Off, Mission Critical Travel, PCS Status, Exception Status for CBAs, Reinstatement.
• Section 0414. Travel Card Management Reports. General, Mandatory IBA, Mandatory CBA, Additional / Optional.
• Section 0415. Compliance Analytics and Record Keeping. General, VICM Users, DTMO VICM Manager.
• Annexes 1-12. Credit limit charts, delinquency timelines, sample memoranda, appointment letter templates, ROA template, Public Law 112-194 text.

Connection to Marine Corps policy

• MCO 4600.40C. The Marine Corps order operationalizing the GTCC Program. Reports I through X in MCO 4600.40C Enclosure 2 implement the Section 0414 framework.
• MARADMIN 115/19. Visa Intellilink case management at the Marine Corps level, operationalizing Section 041502.
• DoD DTS Regulations section 030604. Split disbursement inside DTS, aligned with Section 041007.
• MCO 4650.39A. DTS-side integration. Chapter 9 covers DTS-side debt management overlapping IBA delinquency.

Status

Active. Revised April 9, 2025. Authorized by DoDI 5154.31, Volume 4. The DTMO publishes updates through the DTMO travel-policy site. Confirm the current effective date before relying on a specific section for a high-stakes claim.