Performance Evaluation System (PES) - S-1 Procedural Overview

Role and responsibility

The PES clerk runs daily fitness report processing. The reporting senior writes performance assessment. The reviewing officer reviews and signs. The Marine signs acknowledging the report. The S-1 chief tracks PES suspense against MCO 1610.7BMCO 1610.7B reporting occasions.

Source documents flow from reporting occasions (transfer, EAS, change of reporting senior, etc.), the PES draft, supporting performance documentation, and signature chain. PES actions land in MMSB through the PES system. Outputs include the certified fitness report, the OMPF entry, the Page 11 documenting adverse actions, and the appeals packet when applicable.

MCAAT and the IGMC PES FA inspectors check fitness report timeliness, signature chain audit, adverse report processing, and OMPF accuracy. Per MCO 1610.7BMCO 1610.7B, suspense windows drive findings.

Trigger events

• Marine transferred triggering transfer fitness report.
• EAS triggering EAS fitness report.
• Change of reporting senior triggering CRS report.
• Annual reporting occasion per grade and billet.
• Special reporting occasion (deployment, separation).
• Adverse fitness report routing.
• Appeal of fitness report received.

Processing workflow

1. Identify reporting occasions. Per MCO 1610.7BMCO 1610.7B, occasions include transfer, EAS, CRS, annual, and special.
2. Generate the draft. The PES clerk generates the draft in PES.
3. Coordinate reporting senior input. The reporting senior writes performance assessment.
4. Process reviewing officer review. The reviewing officer reviews and chops.
5. Route Marine signature. The Marine signs acknowledging the report.
6. Submit to MMSB. Per MCO 1610.7BMCO 1610.7B, route through PES to MMSB.
7. Track adverse reports. Per MCO 1610.7BMCO 1610.7B, adverse reports require additional processing.
8. Process appeals. The Marine is permitted to appeal per MCO 1610.7BMCO 1610.7B. Route through chain.
9. Update OMPF. On acceptance, the report posts to OMPF.
10. Brief PES posture. The S-1 officer briefs the commander on outstanding reports and adverse actions.

Systems of record and forms

Systems

• PES. Performance Evaluation System for fitness report processing.
• MMSB. Manpower Management Support Branch holds approved reports.
• OMPF. Final repository for accepted reports.
• MCTFS. Holds PES status flags.

Forms

• NAVMC 10835 Marine Reporting Senior Statement. Standard fitness report.
• Adverse Report Coversheet. Per MCO 1610.7B.
• Appeal Packet. Per MCO 1610.7B appeals procedures.

Common pitfalls

• Fitness report submitted past suspense. Per MCO 1610.7BMCO 1610.7B, suspense windows are strict. Track on a tickler.
• Adverse report processed without proper notification. Per MCO 1610.7BMCO 1610.7B, the Marine has rights upon adverse report. Notify per the procedure.
• Marine signature missing. The report cannot post. Route signature before MMSB submission.
• Reporting senior report delayed. The PES draft sits incomplete. Coordinate with reporting senior on a fixed cycle.
• Appeal not processed within window. The Marine loses appeal right. Process per MCO 1610.7BMCO 1610.7B appeal timeline.

Decision points

• Adverse report determination. Per MCO 1610.7BMCO 1610.7B, the reporting senior calls. The reviewing officer concurs or non-concurs.
• Late report processing. The report falls past suspense. Per MCO 1610.7BMCO 1610.7B, route with explanation.
• Missing report processing. The required report was never written. Per MCO 1610.7BMCO 1610.7B, route a missing report request.

Authority

This category sits under MCO 1610.7BMCO 1610.7B Marine Corps Performance Evaluation System. S-1 responsibilities sit at MCO 5000.14DMCO 5000.14D MCAP enclosure 4. The processing workflow maps to NAVMC 3500.3E T-R events 0102-GENA-1008 (Manage performance evaluation matters) and 0111-GENA-2005 (Process Pro/Con Marks for enlisted). The IGMC PES FA checklist provides the audit baseline.

Related references

• MCO 1610.7B Marine Corps Performance Evaluation System. Authoritative source.
• MCO 5000.14D Marine Corps Administrative Procedures. S-1 PES responsibilities.
• MCO P1070.12K Individual Records Administration Manual. OMPF documentation.
• MCTFSPRIUM. PES transaction format.
• NAVMC 3500.3E Manpower and Administration T-R Manual. T-R events 0102-GENA-1008 and 0111-GENA-2005.