PAA 14-13 - Clarification For The Proper Transfer Of Health Service Treatment Records (STRS) Of Transitioning Service Members To The Veterans Administration Records Management Center (Varmc)

Scope

PAA 14-13 clarifies health Service Treatment Record (STR) forwarding for personnel transferred to the Temporary Disability Retired List (TDRL) under the new STR transfer procedures in reference (a). The advisory title covers STR transfer of transitioning Service Members to the Veterans Administration Records Management Center (VARMC). The clarification carves out TDRL personnel, whose STRs continue on the existing route through Manpower Management Support Branch (MMSB) to the Navy Medicine Records Activity (NMRA). Issued by Headquarters Marine Corps Manpower and Reserve Affairs, Manpower Information Branch (MIF) and distributed through the MISSA portal for execution by S-1, IPAC, and commanders across the force.

Audience

• S-1 desks and IPAC pay clerks executing the actions in this advisory.
• 0102, 0111, and 0170 admin specialists.
• Commanders signing affected actions.
• Separation and retirement processors handling records for transitioning Marines.

Action language

• Paragraph 1. ADDRESSEES ARE ASKED TO READDRESS THIS PAA TO SUBORDINATE ORGANIZATIONS/UNITS.
• Paragraph 2. REF A OUTLINES NEW PROCEDURES FOR THE TRANSFER OF STRS.
• Paragraph 3, paraphrased to correct a source typo. The PAA clarifies STR forwarding for personnel transferred to the TDRL. The STR submission process for all TDRL personnel remains unchanged. STRs for TDRL personnel continue forward to Manpower Management Support Branch (MMSB) for further distribution to the Navy Medicine Records Activity (NMRA).

References cited inside the PAA

Reference (a) outlines the new STR transfer procedures. The portal list rendering does not name it. The repo MARADMIN index lists MARADMIN 637/13, Proper Transfer of Health Service Treatment Records (STRs) of Transitioning Service Members to the Veterans Administration Records Management Center (VARMC), signed 2013-11-29. The subject matches reference (a), and this PAA released eleven days later. Confirm the reference line on the portal before citing.

Connection to Marine Corps policy

• The Separations and Retirement Overview page cites this PAA within the MCO 1900.16 MARCORSEPMAN framework and lists it next to PAA 12-12 for document routing at separation. MCO 1900.16 resolves in this registry.
• TDRL is one of the six Disability Evaluation System outcomes on the Disability Evaluation System page, with disability cases routing through MMSR-4.

Status

Released DTG 101757Z Dec 13. Source MISSA portal (CAC restricted). POC: FOR PERSONNEL ADMIN. This advisory dates to 2013-12. Verify current STR transfer routing through current guidance before shipping records.