MCBUL 5210 - Announcement of Upcoming Changes to the Marine Corps Records Management Program Directive

Scope

MCBul 5210 announces upcoming changes to the Marine Corps Records Management Program Directive, MCO 5210.11F, while the parent order finishes staffing. The bulletin sets interim policy for Electronic Records Management (ERM), Capstone email capture, Controlled Unclassified Information (CUI) safeguards, Zero Trust posture, government-owned device use, and the Command Historical Program. HQMC Administration and Resource Management Division (AR), Publishing and Logistics Management Branch (ARD), Records Management Program publishes the bulletin to galvanize phases one and two of the Three-Phased Approach to ERM Compliance and to prepare phase three. Applicability is the Marine Corps Total Force.

Audience

• Commanders and civilian leaders. Sign NAVMC 10030 within 90 days of assuming command. Appoint a CDRM in writing. Endorse the unit Records Management Program. Respond to quarterly Capstone ETMS2 taskers.
• Command Designated Records Managers (CDRMs) at E-6 or GS-9 or higher. No MOS restriction. Drive ERM migration, run training compliance, manage Capstone email capture, upload NAVMC 10030 and training rosters to CROSS.
• Site Collection Administrators. Optional appointment. Technical and instructional liaison between the CDRM and the PEO Digital Workplace Services (DWS) team.
• HQMC M&RA Manpower Management Division, Senior Leader Management Branch (MMSL). Quarterly roster feed of general officers and senior executives to ARD Records.
• HQMC AR/ARD Records. Program owner. Files monthly status reports to the Director, Marine Corps Staff. Codifies the Marine Corps Capstone list. Pushes quarterly Capstone updates to the Marine Corps Cyberspace Operations Group (MCCOG).
• Marine Corps Cyberspace Operations Group (MCCOG). Receives quarterly Capstone list updates.
• S-1 staff and adjutants. Maintain inspection evidence for IGMC FAC 5210 Records Management.
• IG inspectors. Verify CDRM appointment, NAVMC 10030 currency, CROSS posture, and training rosters during FAC 5210 visits.

Key paragraph map

• Para 1. Situation. ERM background, shared drive migration status, Three-Phased Approach progress.
• Para 2. Mission. Reach phases one and two of the Three-Phased Approach to ERM Compliance and prepare phase three.
• Para 3.a. Commander's Intent and Concept of Operations. Phase I CROSS implementation, Phase II SharePoint Online migration, Phase III final records solution under construction.
• Para 3.b.(1)(a). Commanders and civilian leaders. NAVMC 10030 90-day window, CDRM appointment at E-6 or GS-9 or higher, ERM transition, Capstone ETMS2 reporting, annual training enforcement.
• Para 3.b.(1)(b). Form NA-1005 Capstone updates under references (e), (f), and (g).
• Para 3.b.(1)(c). CUI safeguards under DoDI 5200.48.
• Para 3.b.(1)(d). Zero Trust mindset per the DoD Zero Trust Strategy.
• Para 3.b.(1)(e). Government-owned mobile devices and Microsoft Teams Chat as the official messaging application. 20-day record forwarding rule for short message service traffic under 44 U.S.C. Section 2911.
• Para 3.b.(1)(f). Command Historical Program and command chronology under MCO 5750.1H Chapter 5 and Appendix A, as modified by MARADMIN 200/25.
• Para 3.b.(2). CDRM duties. CROSS oversight, NAVMC 10030 upload within 90 days of bulletin release, Capstone email capture via quarterly tasker, training roster upload.
• Para 3.b.(3). M&RA MMSL quarterly Capstone roster to ARD Records.
• Para 3.b.(4). ARD Records duties. CROSS registration monitoring, monthly DMCS status reports, Capstone list codification, quarterly Capstone updates to MCCOG.
• Para 4. Administration and Logistics. Records disposition under SECNAV M-5210.1 w/CH-1. Privacy Act compliance. Forms. ARD Records contacts.
• Para 5. Command and Signal. Total Force applicability. Effective the date signed.

Commander action items pulled from the bulletin

1. Sign NAVMC 10030, Commander's Records Management Acknowledgement Agreement, within 90 days of assuming command. If already in command at publication, sign within 90 days of 2025-08-29. Provide the signed form to the CDRM for CROSS upload.
2. Appoint a CDRM at E-6 or GS-9 or higher in writing. The CDRM does not need MOS 0102 or 0111.
3. Confirm the command is registered in CROSS.
4. Migrate shared drive content to SharePoint Online under MARADMIN 331/24 and the Shared Drive Repository (SDR) Getting Started Guide.
5. Notify ARD Records of every Capstone official change via ETMS2 task to USMC HQMC AR ARD RECORDS. Include rank, name, billet title, NIPR email, SIPR email, and estimated rotation date.
6. Respond to the quarterly Capstone Officials Quarterly Update ETMS2 tasker.
7. Enforce annual records management training for every Marine, contractor (when contractually required), and civilian. The course is MarineNet M01RMT0700 MC Records Management Course Every Marine's Responsibility. Waypoints and CROSS host equivalent training.
8. Oversee Form NA-1005 submissions to update Capstone official data under references (e), (f), and (g).
9. Mark records with the correct CUI category under DoDI 5200.48.
10. Adopt the never trust always verify Zero Trust posture across staffing, training, and professional development.
11. Conduct command business on government-owned mobile devices. Use Microsoft Teams Chat for managed messaging. When mission needs require short message service traffic, forward the record copy to the user's official Marine Corps electronic messaging account within 20 days under 44 U.S.C. Section 2911.
12. Run the Command Historical Program. Maintain the command historical summary file and prepare command chronologies under MCO 5750.1H Chapter 5 and Appendix A, as modified by MARADMIN 200/25.

CDRM action items pulled from the bulletin

1. Oversee ERM migration across the organization. Appoint support personnel within sections, directorates, and programs needing special attention.
2. Upload the current organizational structure to CROSS.
3. Receive the signed NAVMC 10030 and upload to the unit CROSS page under the Documents tab, Miscellaneous folder, within 90 days of bulletin release.
4. Coordinate with the unit Site Collection Administrator. Request leadership identify one if none is appointed.
5. Submit Capstone SIPR email capture updates through the quarterly ETMS2 tasker issued by ARD Records.
6. Monitor annual records management training compliance. Upload the unit training roster to CROSS.

Forms and systems

• NAVMC 10030. Commander's Records Management Acknowledgement Agreement. Available at https://forms.documentservices.dla.mil/order.
• Form NA-1005. Verification for the Use of GRS 6.1, Email and Other Electronic Messages Managed Under a Capstone Approach. Hosted at archives.gov.
• CROSS. Command Records Operational Support Site at https://usmc.sharepoint-mil.us/sites/USMC_CROSS.
• ETMS2. Tasking system used to notify ARD Records of Capstone changes and to respond to the quarterly Capstone Officials Quarterly Update tasker. Address taskers to USMC HQMC AR ARD RECORDS.
• MarineNet M01RMT0700. MC Records Management Course Every Marine's Responsibility. Annual training course.
• DON Waypoints. Records Management in the DON Everyone's Responsibility. Alternate annual training source at https://don.csod.com.
• HQMC ARD Records SharePoint site at https://usmc.sharepoint-mil.us/sites/AR_RecordsManagement.

Connection to higher policy

• 5 U.S.C. Section 552a. Privacy Act of 1974, as amended.
• 44 U.S.C. Section 2911. Records of electronic messages.
• OMB M-23-07. Update to Transition to Electronic Records, 2022-12-23.
• OMB Government Reform and Reorganization Plan. Delivering Government Solutions in the 21st Century, June 2018.
• NARA Bulletin 2022-02. Resubmission of Capstone Forms, 2022-04-19.
• DoDI 5015.02 w/CH-1. DoD Records Management Program, 2017-08-17.
• DoDI 5200.48. Controlled Unclassified Information (CUI), 2020-03-06.
• DoD Zero Trust Strategy, 2022-10-21.
• DoD CIO Memorandum. Use of Text Messaging on Mobile Devices and Records Management of Electronic Messages, 2023-09-27.
• SECNAVINST 5210.8F. DON Records Management Program.
• SECNAV M-5210.1 w/CH-1. DON Records Management Manual.
• SECNAVINST 5211.5F. DON Privacy Program.

Connection to Marine Corps doctrine and lower policy

• MCO 5210.11F. Marine Corps Records Management Program. Parent directive. MCBul 5210 announces interim changes to it.
• MCO 5211.5. Marine Corps Privacy Act Program.
• MCO 5750.1H. Manual for the Marine Corps Historical Program.
• MARADMIN 331/24. Shared Drive Migration to SharePoint Online.
• MARADMIN 200/25. Command Chronology modification to MCO 5750.1H.
• NAVMC 10030. Commander's Records Management Acknowledgement Agreement.
• Form NA-1005. Capstone verification form.
• IGMC FAC 5210 Records Management. Inspection program drawing evidence directly from this bulletin.

Contacts

• ARD Records general questions. HQMCREC-MGR@usmc.mil. CC SMB_HQMC_RMOUTREACH@usmc.mil on every submission.
• Group training coordination. SMB_HQMC_RMOUTREACH@usmc.mil.

Status

Active. Signed 2025-08-29 by P. J. Rock Jr., Director, Marine Corps Staff. Distribution Statement A, public release. PCN 10255307202. Sponsor is HQMC AR/ARD Records. Applicability is the Marine Corps Total Force. Cancellation contingency is one year from publication or when incorporated into MCO 5210.11F, whichever occurs first. Plan for a sunset of 2026-08-29 unless the 5210.11F update lands first.