MARADMIN 559/14 - Guidance for Archiving Health Service Treatment Records for all United States Marines

Scope

MARADMIN 559/14 publishes guidance for archiving Service Treatment Records (STRs) for United States Marine Corps active and Selected Reserve service members. The message sets the STR retention, archive, and access framework supporting Department of Veterans Affairs claims and longitudinal medical records. Date signed is 2014-10-30. Applicability is the Marine Corps Total Force.

Audience

• Marine Corps medical units. Apply STR archive procedures.
• Reporting units and IPACs. Submit STRs for separating Marines on the required timeline.
• Departing Marines. Verify STR completeness before separation.
• Department of Veterans Affairs. Receives archived STRs for veteran claims.

STR submission rules the portal asserts

• Reporting units submit all STRs to the Marine Corps STR Central Cell via USPS with signature confirmation.
• Submission occurs no earlier than the commencement of PTAD, PDMRA, or separation or terminal leave.
• Submission occurs no later than 5 working days past the Marine's EAS.
• The MCAAT outbound management checklist inspects this timeline for both IPAC and reporting unit audiences, citing this message alongside MARADMIN 393/20 and MCO 1900.16 paragraph 1101.

Connection to higher policy

• BUMEDINST 6150.43. Naval Health Records.
• 38 U.S.C. VA records access framework.

Connection to Marine Corps doctrine

• MCO 6000.20. Marine Corps Medical Department Records.
• MCO 1900.16, paragraph 1101. Separation processing tie-in for STR submission.
• MARADMIN 393/20, dated 2020-07-14. Guidance for Processing STRs, Resumption of Normal Operations in the Submission of STRs. Later message on the same submission pipeline.
• MCAAT Administration, Outbound Management checklist. Draws two inspection questions from this message.

Status

Released 2014-10-30. Originator CMC Washington DC HS. Applicability is the Marine Corps Total Force, with the official subject line naming active and Selected Reserve service members. Active. MCAAT outbound checklists still cite the message for the STR Central Cell submission window.