MARADMIN 336/21 - Amplifying Guidance on the Defense Travel System Unsubmitted Travel Voucher Management

Scope

MARADMIN 336/21 provides amplifying guidance on Defense Travel System (DTS) unsubmitted travel voucher management in order to reduce Outstanding Travel Orders (OTOs). The message supports voucher submission compliance and command reporting. MARADMIN 359/25 superseded the message as the current framework for unsubmitted DTS vouchers and OTO closure. Portal DTS trip cancellation pages still apply paragraph 3.a.4.c for Organizational Defense Travel Administrator (ODTA) assisted cancellations.

Audience

• Travelers. Submit vouchers within 5 working days of return.
• Organizational Defense Travel Administrators. Assist travelers who lack DTS access. Process OTOs under the current MARADMIN 359/25 framework.
• Finance and disbursing offices. Reconcile unsubmitted vouchers.
• Commanders. Monitor unsubmitted voucher reporting and take corrective action on aging OTOs.

ODTA-assisted cancellation, paragraph 3.a.4.c

Portal DTS pages treat this paragraph as still operative when a traveler is unable to access DTS, for example during extended absence, OCONUS deployment, or technical outages.

• The ODTA confirms non-execution of the trip with the traveler.
• The ODTA cancels the authorization on the traveler's behalf using the appropriate path, with or without expenses.
• The ODTA adds the standard comment in the Comments to the Approving Official section, recording the contact date, the confirmation the TDY was not executed, and the traveler's request for cancellation on their behalf.
• The ODTA attaches a member-signed DD Form 1351-2 when the cancellation includes monetary amounts.
• The ODTA signs and routes the record to the Approving Official.

Connection to higher policy

• JTR Chapters 4 and 5 and DODFMR Volume 9. Set the 5 working day voucher submission timeline the message reinforces.
• DON ASN Memo dated 2020-11-18. Cited alongside the message on the portal OTO page.

Connection to Marine Corps doctrine

• MCO 4650.39A. Marine Corps Defense Travel System Order.
• MARADMIN 359/25. Updated Guidance for Processing Unsubmitted DTS Travel Vouchers and Closing Outstanding Travel Orders. Current framework. Authorizes automated zero-dollar vouchers for OTOs 90 days past the authorization trip end date when commands take no corrective action within 30 days.

Status

Released 2021-06-30 per the policy index and the portal OTO page. Originator CMC Washington DC PR RFF. Superseded by MARADMIN 359/25 for unsubmitted voucher and OTO processing. Paragraph 3.a.4.c remains in portal use for ODTA-assisted cancellations. Verification caution. The registry effective date reads 2021-06-22 while the policy index records date signed 2021-06-30. Confirm the release date against the source page.