MARADMIN 015/20 - Manpower Audit Advisory 1-20, OMPF Field Folder as Central Document Repository for Pay Audit

Scope

MAA 1-20 directs every command and IPAC to use the OMPF Field Folder as the central document repository for selected military-pay supporting documents. Required for USMC financial-statement audit support. References MCO 1070.1 for OMPF rules and DOD FMR Vol 1 Chapter 9 for the 10-year retention floor.

Audience

S-1 and IPAC admin specialists. The 0102 and 0111 MOS communities own the upload work. Commanders own the timeline through their G-1s.

Required documents to upload

The minimum list at MAA 1-20 release. Not all-inclusive. M&RA adds documents as the CDR matures.

• DD Form 1561. Family Separation Allowance Statement to Substantiate Payment.
• DD Form 2367. Individual OHA Report.
• NAVMC 11106. CONUS or overseas COLA application.
• DD Form 2556. Move-In Housing Allowance Claim.
• DD Form 4, 4/2, 4/3 and DD Form 1966. Enlistment and reenlistment.
• NAVMC 321A and NAVMC 321M. Agreement to extend enlistment.
• NAVMC 763. Officer appointment acceptance.
• DD Form 216 MC. Meritorious promotion warrant.
• NAVMC 10522. BAS commuted rations action.
• NAVMC 10922. BAH dependency application, with supporting documents like marriage certificate, birth certificate, divorce decree.
• DD Form 577. Appointment and termination of authorized signature, retained on MCTFS transaction and pay-transaction certifiers.

Timeline at release

• Marines joined since 1 October 2019. Upload complete by 30 June 2020.
• Marines joined since 1 January 2019. Upload complete by 30 September 2020.
• Marines joined since 1 January 2018. Upload complete by 31 December 2020.
• Marines assigned longer than two years. Upload complete by 30 June 2021.

Reporting

Commands report quarterly upload status to M&RA via DONTRACKER. MCAAT verifies existence, accuracy, and completeness during visits. First report due 30 June 2020 (Q3 FY20).

Applicable commands

MCICOM, MARFORCOM, MARFORPAC, MARFORRES, MARSOC, TECOM, MCRC, H&S Bn HQMC, and the Senior Leader Management Branch (M&RA MMSL). Applicable to the Marine Corps Total Force.

Connection to Marine Corps policy

• MCO 1070.1. Official Military Personnel File (OMPF). The order supplying the OMPF rules the advisory builds on.
• DOD FMR Vol 1 Chapter 9. Sets the 10-year retention floor for the pay-audit supporting documents.
• The portal OMPF submission procedures page sources this advisory for document validation and upload steps. MCAAT checklist programs, including audit, military pay, promotions, and inbound management, cite the advisory and verify the uploaded documents during visits.

Release authority

Lieutenant General M. A. Rocco, Deputy Commandant, Manpower and Reserve Affairs.

Status

Active. The release timeline milestones have passed, and the OMPF Field Folder repository requirement continues as standing practice. The portal OMPF submission procedures page treats MAA 1-20 as source policy.